Non-governmental organisation Docudays announces a tender competition for organising accommodation for the guests of the 21st Docudays UA International Human Rights Documentary Film Festival, which will take place on 31 May–9 June 2024.
Offers are to be submitted until 6:00 p.m. on 16 May 2024 to the email address [email protected]. Please indicate Hotel Tender in the subject line.
Any questions or clarifications regarding the submission of proposals for the tender should be sent in writing to [email protected].
To submit a tender proposal, the following documents are required:
· tender proposal in accordance with the technical specifications (download here)
· information about the tenderer (download here)
· a letter confirming that the candidate is not in an exclusion situation*
Prices should be indicated in an all-inclusive format, with the price offer being a fixed amount in UAH.
The Procuring Entity reserves the right to negotiate with the tenderers or request clarifications before determining the winner. The winner of the tender will be determined by the end of the working day on May 17, 2024.
The winner will be the tenderer whose offer complies with the instructions in the tender announcement, technical specifications, and is the most favourable for the buyer in terms of cost, warranty and delivery.
*A candidate or tenderer will not be allowed to participate in the procurement procedure if:
1) it is bankrupt, subject to insolvency or liquidation proceedings, its assets are managed by a liquidator or court, it has entered into an agreement with creditors, its business activity is suspended, or it is in any similar situation arising from a similar procedure provided for by national legislation or regulations;
2) a final court verdict or final administrative decision has established that the candidate/participant is guilty of committing serious professional misconduct by violating applicable laws or regulations or ethical standards of the profession to which the candidate/participant belongs, or by committing any unlawful conduct that affects his/her professional reputation, if such conduct indicates malicious intent or gross negligence, including, in particular, any of the following actions:
i) intentionally or recklessly misrepresenting information necessary to verify the absence of grounds for exclusion or compliance with the selection criteria, or in the performance of a contract;
ii) entering into agreements with other business entities to distort competition;
iii) infringement of intellectual property rights;
iv) attempts to influence the decision-making process of the Procuring Entity (contracting party) during the procurement procedure; or
v) attempts to obtain confidential information that may give it an undue advantage in the procurement procedure;
3) a final court decision or a final administrative decision establishes that the tenderer violates its obligations to pay taxes or social insurance contributions in accordance with applicable law;
4) a final court decision establishes that the candidate/participant or persons authorized to represent them or control their decision-making are guilty of fraud, corruption, participation in a criminal organization, money laundering, terrorist financing, child labour (or any other form of human trafficking), or any other illegal activity that is detrimental to the interests of the NGO Docudays, Ukraine, Sweden, or the Swedish International Development Agency (Sida);
5) the tenderer has demonstrated significant deficiencies in the fulfilment of key obligations in the performance of a contract funded by Sida or the NGO Docudays, resulting in early termination of a legal obligation or the application of penalties or other contractual sanctions, or which has been revealed as a result of inspections, audits, or investigations; or
6) the candidate/participant, their subsidiary, another company belonging to the same group of companies as the candidate/participant, consortium partner or other affiliate of the candidate/participant is on the list of restrictive measures of Ukraine or the EU. Lists of persons, groups, organizations subject to EU restrictive measures are published on the website: www.sanctionsmap.eu.
In their tender proposals, candidates or tenderers must certify by letter that they are not in any of the above situations.
Contact for inquiries:
NGO Docudays UA / International Human Rights Documentary Film Festival Docudays UA
Procurement Manager Oleksandra Piskova
+38 097 670 27 6712
